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💒 Wedding Itinerary Template
A wedding itinerary template that covers the whole weekend — rehearsal, wedding day from hair and makeup to send-off, and the farewell brunch — with a Who column so guests and the wedding party each know which rows are theirs. Print it for welcome bags, download it for Excel or Google Sheets, or edit it in the builder.
| Day | Time | Event | Location | Who | Notes |
|---|---|---|---|---|---|
| Fri | 4:00 PM | Rehearsal | Ceremony site | Wedding party + parents | Officiant runs it; about 45 minutes |
| Fri | 6:30 PM | Rehearsal dinner | Restaurant, private room | Wedding party, family, out-of-town guests | Hosted by the groom's parents |
| Sat | 9:00 AM | Hair + makeup | Bridal suite | Bride + bridesmaids | 30-minute slots; bride goes last |
| Sat | 12:30 PM | Lunch delivered | Bridal suite + groom's suite | Wedding party | Eat — it's a long day |
| Sat | 1:30 PM | First look + couple portraits | Hotel garden | Couple + photographer | |
| Sat | 2:30 PM | Wedding party photos | Hotel garden | Wedding party | Flowers arrive at 2:00 |
| Sat | 3:30 PM | Guests arrive, seating | Ceremony site | Guests | Shuttle leaves the hotel at 3:00 |
| Sat | 4:00 PM | Ceremony | Ceremony site | Everyone | Unplugged — phones away |
| Sat | 4:45 PM | Cocktail hour | Venue terrace | Guests | Family photos happen now |
| Sat | 6:00 PM | Reception — entrance, dinner, toasts | Ballroom | Everyone | Toasts: three max, three minutes each |
| Sat | 8:00 PM | First dance, then open dancing | Ballroom | Everyone | Cake cutting at 8:45 |
| Sat | 11:00 PM | Send-off | Venue entrance | Everyone | Shuttles at 10:30 and 11:15 |
| Sun | 10:00 AM | Farewell brunch | Hotel restaurant | All guests | Come as you are |
Free itinerary template — itinerarysheets.com/templates/wedding/
CSV opens directly in Excel. For Google Sheets, "Copy for Google Sheets" then paste into cell A1 — or import the CSV (File → Import → Upload). The builder lets you edit rows and re-export. Free, no signup.
Wedding Itinerary FAQ
What's the difference between a wedding itinerary and a day-of timeline?
The itinerary is the whole weekend for guests and the wedding party: what's happening, where, and who needs to be there. The day-of timeline is the minute-by-minute version for vendors. Build the weekend here, then duplicate it in the builder and strip it down to wedding-day rows for the planner, photographer, and DJ.
How much time between the ceremony and the reception?
A 60–90 minute cocktail hour covers family photos without guests noticing the wait. If the ceremony and reception are at different venues, add the drive time plus a 15-minute buffer — shuttles never leave on time.
Should we give this to guests?
Yes. Print it for welcome bags or hotel room drops, or share a link. Guests mostly need three things: when to arrive, when the shuttle leaves, and what to wear — add a Dress code column in the builder if the events differ.
Use this template on your site or in a forum post
Free to reuse, embed as a screenshot, or hand out in class — a link back is appreciated but not required.